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Create your own mailing lists in Outlook and easily send messages to groups of people.

A former freelance contributor who has reviewed hundreds of email programs and services since 1997.

Ryan Perian is a certified IT specialist who holds numerous IT certifications and has 12 years experience working in the IT industry support and management positions.

Microsoft Outlook is a popular desktop email program used by corporations and individuals alike.

Its a powerful system, capable of managing many different email accounts, calendars, contact lists, and task lists.

Use these tips and tricks to make your email tasks in Outlook more efficient and productive.

While you are away from the computer, Outlook can automatically reply to incoming mail with a message telling senders when youll be able to reply individually.

Set up a short piece of text containing essential contact information, a tag line, or maybe an ad or quotation and insert this information in every email you send from Outlook.

If you use several email accounts with Outlook, create several email signatures.

Create a signature that appends to your outgoing emails in Outlook and makes it a richer experience by adding graphics, animations, and logos.

If you want to send an email to a group of people but keep their email addresses hidden, send it to Undisclosed recipients in Outlook.

Winmail.dat is a proprietary Windows format for attachments that leverages the.dat file generic encoding.

If your Outlook program sends attachments as Winmail.dat, it could confuse and concern recipients.

Configure Outlook to make sure it does not send winmail.dat attachments to mail recipients.

You can include your photos, sketches, or other images in the body of your email messages instead of as attachments.

These graphics are called in-line images and automatically display in the body of an email message.

Use Microsoft Outlook to fetch and send email messages through your Hotmail or Outlook.com account easily and with all the power and flexibility of a desktop email client.

Is the font Outlook uses when you compose a message or read an email too wide, tall, small, big, or blue Specify the precise font, style, and color to use by default for emails in Outlook.

Is the small font used in emails too difficult for you to read Increase the size of the text in your email messages in Outlook.

Give your emails a colorful and original background in Outlook.

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Some recipients may not see this background if their email program is configured to not download or display images or special designs from the internet.

This technique lets you send emails to many recipients without showing their names or email addresses to everyone else the message is sent to.

Integrate your Google or iPhone Calendar with your Outlook information.

Set them up to sync with your Outlook calendar so all of your devices show the same events and appointments.